Invoice Processing Automation is the electronic delivery of documents to a business process via secure email. The need for printing, mailing, scanning and data entry is now obsolete. Our solution allows companies to eliminate paper almost right at the start of a process, helping your business save costs and manual efforts.

That is why it is essential to subscribe to SDB’s Invoice Processing Automation as it allows your business to:

• Gain Full Control On Processes

Centralise the entire process with instant access to every invoice

• Visualise Expenditure

See your future vendor spend in real-time for accurate cash forecasting

• Enhance Work Efficiency

Significantly reduce your transactional cost per invoice and streamline AP

Automated Invoice Capturing & Processing

Much time has been dedicated to manually enter invoice data into the company’s system and getting the accuracy verified before the system can process the invoices. In fact, up to 10 per cent of all manually processed invoices contain inaccuracies!

Invoice Processing Automation corrects this critical problem with these features:

• Integration in AP Automation
• Optimised invoice processing, by automating data entry and matching invoice data to corresponding accounts and purchase orders, and mapping it to an SAP transaction.
• Reduced costs
• Automated PO-matching, keeping errors to the minimal.

No matter which level of storage solution you are considering, SDB will ensure that all aspects have been taken into consideration when designing the best storage solution to meet business needs, growth and budget.

SDB’s Storage Consultancy provides you with:

• Structured Approach
• Scalable Solutions
• Experienced Consultants and Engineers
• Professional and Constructive Advices
• Manufacture Independent Solutions
• Effective Project Management

Our service covers:

• Initial Scope
  We will look at your current storage architecture and discuss your requirements. An outline report will be produced and you will have the choice of whether to proceed to a detailed investigation with a consultant. This service is provided free of charge.
• Understanding Current Situation
  Our consultants will work closely with you, initiating a detailed understanding of your current and future storage growth and the nature of this data.
• Decision Is In Your Hands
  With a full understanding of your business and its requirements, we will take you through the various options and you get to decide which is the best for you.
• Detailed proposal including budget costing
  Our consultants will then produce a detailed proposal, which includes how the end goal will be achieved, inclusive of budget costing.
• Demonstration of Chosen Solution
  We will then demonstrate the solution in one of our data suites to ensure that the proposed solution meets your requirements.
• Project Management and Implementation
  Once you have decided your ideal solution, a project manager will be appointed to ensure that your deadlines are met and that the installation is up to your expectation.
• End of Project
  Once the solution has been installed, all documentation will be provided to you. Training can be provided to you/your team and the relevant support/management systems can be set up.

If you are intending to review your data storage options, you can contact us at 65-6795-9929 or email us at askme_sdb@sdbgroup.com

	Automate your process		Any format, any source
	From arrival to archival, we can customise an efficient workflow to help streamline verification and exception handling for your business.		Be it physical and electronic documents, or images, via mail, email, fax or file transfer, you pass them through the workflow to your colleagues.
	Improve what you have		Increase visibility
	Your choice of ERP/financial system can be integrated into the system.		With the automation, you will be able to see results in your business growth and ultimately, bringing in profit to your company.

In this electronic generation, Accounts Payable Automation (or AP automation) has become a trend and many companies, locally and internationally, has turned to this effective and cost-saving system for their businesses.

What the AP Automation allows you to do includes having a tighter control on received and invoiced goods, and matching of purchase order automatically. Not only does it enhance security for your business, it also aids in your overall business efficiency with lesser manual work and fast processing time. Lesser errors will also surface with the automation. Overall, time can be channeled to higher business strategies and planning for your organisation.

How it works

Firstly, physical invoices are scanned and digitised into soft copies. From the digitised invoices, the AP automation can extract information of your choice automatically. As for the electronic invoices, they will be directly imported into the system.

Then, the AP automation matches the extracted information against the corresponding purchase orders. When both the purchase order and the invoice match, they will be posted for payment. If the purchase order is not available, it will be routed to the related personnel in a cost allocation cycle.

With the AP automation, you can follow the whole accounts payable cycle, giving you better and fuller control over costs and other related issues. This will provide you with a complete audit trail to support compliance with legislation such as the Sarbanes Oxley act (SOX.)

Benefits

• More cost effective as compared to manual handling,
• Time is saved on manual handling, allowing your staff to focus on other aspects of their work scopes,
• A better and tighter control over your AP cycle.
• Enabling you to take advantage of early payment discounts and avoid late payment penalties.

No matter which industry you are in, the accounts payable processes are similar. Our experiences cover various fields, including public service organisations and governmental bodies, with very specific legislation, rules and business practices.

For further information please email to askme@sdbgroup.com

Need help with that but have no idea how to go about it? Don’t worry because we are here to deliver these services to you.

Equipped with the best high-speed scanners and data storage technologies, SDB has more than enough capacity to handle projects of any scale. We look into customising solutions to suit your company’s needs. Be it cheques, bills, or tickets, we will have a way to solve the clutter problems you face, exactly the way you want it.

Now, you can beat the days of irritating paper-battles in your office with SDB’s

Document Conversion services.

Process Flow

• All documents that need to be digitised will be packed into boxes and be ready for despatchment to the offsite.
• Once the documents are collected from the user, the operators will first prepare them by removing any stationery, such as staples, paper clips, and rubber bands that will hinder the digitisation process.
• When the documents are prepared, they will be digitised at the scan station. High-speed scanners will be used to produce high volume of quality-scanned images.
• After which, the data from these scanned images will be extracted and classified using FlexiCapture & Recognition Server software. This process is better known as Optical Character Recognition, or OCR, where text from the images can be translated to useful information that is essential for the users.
• The documents will be validated at the Verification station where any differences between the original and the scanned documents will be corrected to ensure accuracy.
• When verification is done for all the images, they are ready to be uploaded onto the File Central Repository, also known as the DMS. All the digitised files will be uploaded on to the DMS. Once it is uploaded, users can access the information from their own workstations via the WorldWideWeb.

Our Services includes:

• Drawing scanning
• Onsite scanning
• large Format scanning
• Outsorcing Imaging Services

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